Finance Team
The Finance and Research Administration team works together to provide quality support to our constituency groups: Faculty, Physics Staff, Postdoctoral Fellows and Associates, Graduate Students, and Partners.
We provide the following services:
General Finance and Procurement Services: We review and process summer salary, provide salary certification support, as well assist the Administrative Officer with maintaining all non-sponsored accounts, including starts ups and discretionary accounts. We also process and verify all procurement transactions for the Department of Physics, including expenses related to Travel, B2P, and RFPs.
Research Administration: We provide pre and post award support to PIs. This includes proposal and budget preparation, account summaries and projections, and monthly financial review and control.
Graduate Student Fellowship Support: We process all graduate student fellowships, including but not limited to Departmental, External, Federal, and Private fellowships. In addition, we process billing agreements for external appointments.
Do you have a question? Meet the Team!
Matthew Cubstead
Director, Administration and Finance
cubstead@mit.edu
Jennifer Wong
Financial Officer
jenw1@mit.edu
- PI Research Admin
- Financial Projections/Reporting
- Account Creation and Closeout
- Salary Changes
- Billing Agreements
- Proposal Creation
- Physics Fiscal Policy Management
- Finance Team Management
Karma Yangzom
Financial Coordinator
kyangzom@mit.edu
- PI Research Admin
- Financial Projections/Reporting
- Account Creation and Closeout
- Salary Changes
- Financial Review and Control
- Billing Agreements
- Proposal Creation
- Quickbase Management
Natalia Nazarenko-Georgieva
Financial Assistant II
natalian@mit.edu
- ProCard Verification
- B2P
- Travel Reporting (Concur)
- JVs
- Financial Review and Control
- Travel/ProCard Applications
- New Purchaser Information
- External Fellowship Incentives
- Departmental Support Forms
- Health Insurance Invoicing
- RFPs (Reimbursements)
Other Commonly Used Resources
- IS&T for Physics Staff – Physics-help@mit.edu
- Payroll Services (Tax Questions) – Payroll@mit.edu
- Student Payment Inquiries – SFS@mit.edu
- Travel Reporting – Travelsupport@mit.edu
- B2P Purchasing and RFPs – B2P@mit.edu
- Card Services – Procard@mit.edu
- Invoice Submission – invoices@mit.coupahost.com
Physics-Specific Email Lists
- Phys-finance@mit.edu – General Use
- Phys-gradappts@mit.edu – Graduate Appts
- Phys-grants@mit.edu – Sponsored Research
QuickBase Links*
- ProCard Database
- Graduate Appointment Database (GAD)
- Faculty Account Monitoring (FAM)
*Request Access via General Use Email List
Other important emails
- Payroll services/Tax questions: payroll@mit.edu
- Student payment inquiries: sfs@mit.edu
- Travel reporting: travelsupport@mit.edu
- B2P purchasing and RFPs: B2P@mit.edu
- Card services: procard@mit.edu
- Invoice submissions: invoices@mit.coupahost.com