Thesis Information

When: The thesis committee should be formed within four weeks of passing the oral exam. If the form is not submitted by the end of the following semester, the student’s registration will be held until the form is submitted.

Forming their committees at this stage will allow students to consult with all members of the committee during their studies and can provide additional advice and mentorship for them.

How: Register for thesis research under subject number 8.ThG, form a thesis committee, meet with full committee.

Thesis Committee Formation

Student should consult with their Research Supervisor to discuss the Doctoral Thesis Committee Proposal Form which will solicit the committee chair and selected readers of the Physics Doctoral Committee and a descriptive preliminary thesis title. 

Doctoral Committee must include 3 members with MIT Physics faculty appointments:

• Committee Chair: Research Supervisor from MIT Physics Faculty or Research Supervisor from outside MIT Physics + Co-Supervisor/Chair from MIT Physics Faculty. Senior Research scientists may also serve as research supervisor.
• Selected Reader: from MIT Physics Faculty (in the same/similar research area, selected by student and supervisor) Senior Research scientists may also serve as selected reader.
• Assigned Reader: from MIT Physics Faculty (in different research area, selected by the Department’s faculty Graduate Coordinator.)

The Form should include the names of the Student, Chair, and Selected Reader and a Preliminary Thesis Title, when it is submitted. The Graduate Coordinator will then work with Faculty Graduate Coordinator Will Detmold, to identify the Assigned Reader.

It will take approximately 2-3 weeks before an Assigned Reader will be added and the Gradate Coordinator will provide an introduction to this final member of your Doctoral Committee.

Please note: you may not form your committee and defend your thesis in the same semester.

Once the Thesis Committee is established, the student should send all members a draft description of the proposed thesis topic and set up the first committee meeting with all members attending together in real time.  

Following the formation of the doctoral committee and submission of the thesis proposal, the student will continue to work on their thesis research in consultation with their Research Supervisor and other members of their Committee. This important communication paves the way for the thesis defense and degree completion.

When students are ready to defend, they should complete an ‘Application for Advanced Degree’ with the Registrar and schedule a thesis defense with all committee members attending in real time, whether in person or by video. Announcements for the defense will be coordinated by the Academic Programs Office and students should be in close contact with Jennifer Roesch during their final term or study.

Further details about this last stage of your studies will be available separately.

If there is even a slight possibility that you may finish this term, please complete an Application for Advanced Degree at the Registrar’s website at the beginning of the term. It is easy to remove your name if your plans change, but this timely step will avoid late fees!

Thesis Defense

Once you have scheduled your defense, please send this information to Jennifer at physics-grad@mit.edu:

• Date:
• Time:
• Thesis Title:
• Committee Members:
• Meeting Details: (can be sent in the final week before the defense)

She will create the email notifications for our physics community and the MIT Events and Physics Calendar listings. This information you provide her is also used to generate the defense grade sheet for your defense.

Please send your committee members a thesis draft to help them prepare for your defense and plan to spend around two weeks making thesis revisions after your successful defense. The date you submit your thesis document to the department will determine whether it is for a Fall, Spring, or Summer degree.

Archival copies of all theses must adhere carefully to principles specified by the MIT Libraries for formatting and submission. For complete information about how to format your thesis, refer to the Specifications for Thesis Preparation.

Graduate Program Coordinator Jennifer Roesch can review your title page and abstract for accuracy before you submit the thesis. You may send these to her at physics-grad@mit.edu.

• Signatures: The MIT Archives require an electronic PDF document and the Department needs a separate additional stand-alone title page with electronic/scanned signatures of the student, research supervisor, and co-supervisor (if applicable). Theses are accepted by Associate Department Head, Professor Lindley Winslow. Please send your documents to physics-grad@mit.edu and the APO staff will forward your thesis submitted to the MIT Library Archives.
• Thesis defense grade sheets: Before accepting a PhD thesis, the Academic Programs Office must have a signed thesis defense grade sheet from the research supervisor indicating a “Pass” on the thesis defense.
• Thesis letter grade: Before accepting an SM thesis, Academic Programs must have received a letter or email from the research supervisor, assigning a final thesis grade of A, B, or C.

Departments collect the thesis documents on behalf of the MIT Thesis Library Archives and Physics graduate students will submit their thesis to Jennifer Roesch.  Review overall information from MIT about thesis specifications and format.

Please see the attached doctoral title page format for Physics and send your draft of the title/cover page and abstract to Jennifer for review and any necessary edits. Once these are approved, please prepare the full document, with pagination appropriate for double-sided printing.

Theses may be completed and signed on any date of the year and the degree requirements are completed when the thesis is submitted. This is the final day of student status and payroll. (International students are eligible for Optional Practical Training starting on the following day.)

MIT awards degrees at the end of each term:

• Fall Term degree is in February. (Theses due second Friday in January.)
• Spring Term degree is in May. (Theses due second Friday in May.)
• Summer Term degree is in September. (Theses due second Friday in August.)

Thesis submissions are electronic files and you will submit the following to Jennifer:

• A complete thesis document, without signatures
• A title page with electronic signatures from yourself, your supervisor (and co-supervisor, if required). Jennifer Roesch will work with the Associate Head, Lindley Winslow, whose signature is required for the department and this will be added after you submit your document to the department and Jennifer.
• A separate abstract page

Doctoral students also complete and submit the Proquest/UMI form (PDF), with attached title page and abstract (no signatures).

In addition to submitting your thesis to the department for the library archives, you may also add your thesis to DSpace.

Digital Submission Guidelines

All theses are being accepted by the MIT Libraries in digital form only. Digital theses are submitted electronically to the Physics Department, along with a separate signed title page. Students on the degree list will receive specific guidance about submission from the Academic Programs Office.

All theses are archived in the MIT Libraries. An archival fee must be paid before a student’s final candidacy for a degree can be officially approved.

After all required materials have been submitted to the Academic Programs Office, a thesis receipt will be sent by email.

Check the MIT Academic Calendar for deadlines to submit your online degree application.

Thesis submission deadlines
Graduating in May: Second Friday in May
Graduating in September: Second Friday in August
Graduating in February: Second Friday in January

We strongly recommend that your defense be scheduled at least three weeks prior to the submission date. Consult with Academic Administrator Shannon Larkin to determine your thesis submission timeline.

Students register for thesis research units and assemble a thesis committee in the term following passing the Oral Exam.

The first step is for the student and research supervisor to agree on a thesis topic. An initial Graduate Thesis Proposal Cover Sheet (PDF) (Master’s Degree candidates should see process in section below) must be submitted to Academic Programs by the second week of the term.

The form requires

• an initial thesis title
• the name and signature of the research supervisor
• the name of one additional reader for the thesis committee agreed upon by the student and advisor

A third reader from the MIT Physics faculty, who is not in the same research area but whose background makes him or her an appropriate departmental representative on the committee, will be assigned by the Graduate Program Faculty Coordinator. If a student has a co-supervisor (because the main supervisor is from outside the MIT Physics faculty), the thesis committee will consist of four people: research supervisor, co-supervisor, selected reader, and assigned reader.

After the student is notified of the assigned reader, he or she should convene an initial thesis committee meeting within the same term. The student should also register for 8.THG beginning in this term, and in each term thereafter. 8.THG registration should be for up to 36 units, depending on whether the student is also still taking classes and/or receiving academic credit because of a teaching assistantship. All post-qual students should routinely register for a standard total 36 units.

Master’s degree candidates should complete an SM Thesis Proposal Cover Sheet (PDF). A second reader for the Master’s degree thesis committee is assigned by the Graduate Program Faculty Coordinator. Note that there is no public defense required for an SM degree.

See the Doctoral Guidelines for additional information.

Please reference the Registrar’s complete graduation checklist. Students should reference this list at the START of the semester prior to graduation. Your research area’s administrative office and the Physics APO will also help you manage the final stage of your degree.

Fill out the Degree Application through the student section of WebSIS. Petitioning to be on the degree list for a particular commencement is required. Note that it is easier to be removed from the degree list to be added, so students are encouraged to apply for the degree list if there is any reasonable chance they will complete the PhD in the coming term.

The WebSIS degree list is used to communicate information about thesis defense announcements and grade sheets, thesis formats, and completion dates, so it is important to file a degree application to be on the list in a timely way. The standard deadline for filing a degree application without being assessed a late fee is the Friday of the first week of the term in which a student anticipates graduating. Removing oneself from the degree list requires an email to Academic Programs.

Students can defend and submit their thesis on any dates that work for their committees, but MIT confers degrees only 3 times each year: in May, September and February.

Thesis submission deadlines
Graduating in May: Second Friday in May
Graduating in September: Second Friday in August
Graduating in February: Second Friday in January

We strongly recommend that your defense be scheduled at least three weeks prior to the submission date. Consult with Academic Administrator Shannon Larkin to determine your thesis submission timeline.

Note that these deadlines are already more generous that the Institute thesis deadline. Students desiring extensions should contact the Academic Administrator, Shannon Larkin.

Many Divisions have conference and/or seminar rooms which can be used for oral exams and defenses. These locations are recommended to keep your Thesis Defense comfortable and in familiar territory. Students who cannot book a room in their research area should contact Jennifer Roesch in the Physics APO to check availability of a Physics departmental conference room (often difficult to schedule due to heavy demand) or to help schedule a classroom through the Registrar’s Office.

Please refer to the Graduate Thesis Submission Guidelines.