Undergraduate advising means not only guiding your advisees through the Physics major, but also ensuring that they meet their institute requirements. Below are resources and information to help you.

Fall 2022/IAP 2023 Important Dates

  • Registration Day: Tuesday, September 6
  • First day of classes: Wednesday, September 7
  • Registration deadline: Friday, September 9
  • First quarter Physical Education & Wellness classes begin
  • Career Week: Monday, September 19 to Friday, September 23
  • Student Holiday – no classes: Friday, September 23
  • Add Date: Friday, October 7
  • Indigenous Peoples’ Day – holiday: Monday, October 10
  • Student Holiday – no classes: Tuesday, October 11
  • Veterans Day – holiday: Friday, November 11
  • Drop date: Wednesday, November 23
  • Thanksgiving – holiday: Thursday, November 24
  • Institute holiday: Friday, November 25
  • Last day of classes: Wednesday, December 14
  • Final exam period: Friday, December 16 – Thursday, December 22
  • First day of IAP: Monday, January 9
  • Martin Luther King, Jr. Day — holiday: Monday, January 16
  • Registration Week – spring term: Monday, January 30 – Friday, February 3
  • First day of classes: Monday, February 6

For all important MIT dates: https://registrar.mit.edu/calendar

Many of our students are double majors, with one major designated as primary and another as secondary.  We’ve indicated which of your advisees have Physics as their secondary major. It will be important to check in with them, but they may not require as much guidance as will those students who have Physics as their primary major.

For Seniors (2023)

  • Choice of program:  Next to their name, we’ve indicated if your advisee has not yet created a flex plan nor declared the focus track; we need to have them make that selection now if they plan to graduate in May.  
  • For Flex Students: All existing flex plans are in advisees’ digital folders; please make sure your advisee is on track to graduate in May 2023, based on their flex plan. If changes need to be made on the plan, they should plan to virtually meet with Dr. Sean Robinson, our Flex Plan Coordinator.  Please note that while a thesis is not required for the Flex major, some Flex students have opted to write a senior thesis proposal, and should therefore be registered for 8.THU in the spring term, and possibly the fall as well.
  • For Focus students: Please use the linked blank focus sheet to be sure your advisee is on track to graduate. We also recommend that you check in about the progress of their senior thesis.  Please make sure that each Focus senior registered for thesis (8.THU).    A thesis requires a total of 12 to 30 units, which can be taken over one to two semesters.
  • Degree List:  Seniors graduating in February must apply to be placed on the degree list by Friday, September 7.  Those planning to graduate in May need to apply for the degree list by the first Friday in February (check the registrar’s calendar for specific date)Students file degree applications on WebSIS.
  • Physical Education Requirement: A graduating senior who has not completed the PE Requirement should have already filed a completion plan through the Physical Education Office’s online form. Then, he or she must enter the PE lottery via WebSIS.  If a student has not completed the PE requirement or filed a completion plan, or is lotteried out of a selected class, he or she should consult with the Physical Education Office for assistance as soon as possible.
  • P/D/F Option for Juniors/Seniors:  Third or fourth-year undergraduates who wish to take an elective subject using the junior-senior P/D/F option should use the grading options menu to select it.  This option cannot be used to fulfill a Departmental or Minor requirement or a GIR, and no more than two subjects may be taken under this option during the junior and senior years.
  • Beyond undergraduate:  Please consider talking with your advisees about their post-graduation plans, and recommend to them that they visit the Career Advising & Professional Development Office if they need extra guidance.

For Juniors (2024)

  • Your advisees should have determined whether they plan to be a Focus or Flex track major, and discussed the choice with you.
  • Flex Students: Your advisees should aim to create their formal Flex plan by the end of the Spring 2023 term, if they have not done so already. All existing Flex plans are in advisees’ digital folders.
  • For Focus students: You may use the blank focus sheet to make sure your advisee is on track.
  • Please check in your advisees’ digital folders for any important notices indicating that they are behind pace, missing requirements, etc. If there is a letter in their folder, you should make a plan with your advisee to address the specific concerns.
  • We recommend that you encourage your advisees to apply for UROPs, especially if they are considering graduate school. Any other advice you can provide them about their selected path will be helpful.

For Sophomores (2025)

  • Sophomores should start to think about whether they plan to follow the Flex or Focus track.  This doesn’t have to be determined in the sophomore year, but by junior year, students should be ready to create a plan for completing the requirements of one of the two tracks.  Any existing flex plans for sophomores are in their digital folders.
  • Please check in your advisees’ digital folders for any important notices indicating that they are behind pace, missing requirements, etc. If there is a letter in their folder, you should make a plan with your advisee to address the specific concerns.
  • We recommend that you encourage your advisees to apply for UROPs, especially if they are considering graduate school. Any other advice you can provide them about their selected path will be helpful.